Companies continue to transition to electronic and internet access of their proxy materials. Here is an example correspondence to shareholders discussing this transition and explaining how individuals can opt-out of paper materials. This was sent directly to shareholders.
Although direct and to the point, we would have liked to see more of a personal touch. It would have been a “Best Practice” to have this letter signed by someone specific, such as the CEO, CFO or IRO. As issued, this letter comes across as a pure form-letter.